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WEDDING CHECKLIST EXPERT TIP BY: Mike Snider, Northstar Travel & Associates (♥) (

We know that there are endless choices and options for your destination wedding. The most popular destination wedding locale is a beautiful All-Inclusive resort somewhere warm and tropical. The ease and convenience of all-in pricing for couples and their guests is the number one reason that this choice is so popular. To help with your planning, we’ve created this All-Inclusive Destination Wedding Checklist.


  • Create a budget – You’ll want to consider what your max cost per person is, the cost of the wedding, any additional costs
  • Hire a destination wedding travel agent 
  • Choose a destination and put down a deposit.
  • Choose a wedding date – larger resorts cover up to 3 weddings a day – time slots and dates may not be available. A deposit is required to secure the available date with the resort.
  • Go for a site visit – if time and budget allow
  • Choose your wedding party
  • Create a guest list with guests’ email and mailing addresses
  • Send Save the Dates
  • Order invitations
  • Shop for your wedding attire – keep in mind the climate of your selected locale as well as ordering deadlines


  • Create a wedding website or page with details of your wedding, resort selection, and travel agent contact info
  • Send out invitations
  • Choose an officiant if not included or consider taking care of the legal details before you go.
  • Book a photographer – if not included or if you have a favourite photographer you’d like to take with you.
  • Hire a florist if not included
  • Select your menu and cake
  • Hire a DJ or Band if not included
  • Shop for your shoes, headpiece, jewelry, etc.
  • Select your wedding party’s attire
  • Create your gift registry
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  • Check or obtain your passports – must be valid for at least 6 months after travel dates
  • Get blood tests and/or vaccines if required that may be required at your destination
  • Shop for resort/honeymoon wear 
  • Buy any wedding accessories you may need including a cake topper, guest book, décor, etc.
  • Plan any pre-wedding activities including a welcome cocktail party or an excursion
  • Start a song list for your DJ/Band


  • Order favours and welcome bags
  • Book a hairstylist and/or makeup artist o Buy a wedding gift for your fiancé
  • Shop for gifts for your wedding party


  • Prepare welcome letter
  • Assemble welcome bags
  • Arrange delivery of welcome bags, favours, décor, and accessories to the resort
  • Final wedding attire fittings
  • Create or order wedding programs
  • Write your vows
  • Choose readings and readers for your ceremony
  • Confirm details with all vendors
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  • Confirm your travel details
  • Create a list of guests’ arrival details if different from your own
  • Create a seating chart and place cards if needed
  • Create a list of all of your vendors’ contact information to take with you


  • Start packing!
  • If you’re having a legal ceremony at your destination, apply for a marriage licence


  • Do a walk-through of the ceremony and reception sites – this is an excellent time to also do a food tasting to make any last-minute changes to your menu
  • Confirm details with your on-site wedding planner
  • Assemble/deliver welcome bags to guest rooms or have the front desk include them in guest rooms
  • Arrange a time to have bouquets and boutonnieres delivered to you on your wedding day
  • Have a hair/makeup trial prior to your wedding
  • Have wedding attire pressed/steamed o Book a manicure, pedicure, or massage for the day before the wedding


  • Have your wedding gift delivered to your fiancé
  • Make sure you have the rings before heading to the ceremony
  • Marry your soulmate!
The Wedding Ring, Northstar Travel, Destination Wedding, Destination wedding travel agent

ABOUT NORTHSTAR TRAVEL & ASSOCIATES: The team of TICO-certified Northstar Travel agents are thrilled to help couples plan their weddingmoons, honeymoons, bachelor/bachelorette trips, and more. With expertise in planning travel throughout the world: from Canada to the Caribbean to Europe to cruising to Disney– they’ll help make your I Do’s as unique as you are.

Featured in the Spring/Summer 2023 edition of The Wedding Ring Magazine

FIND OUT MORE ABOUT NORTHSTAR TRAVEL & ASSOCIATES | To speak with Northstar Travel about your wedding options, you can reach them using the form below.

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